Other Academic employees are not tenured and are not in the tenure track. Lecturers, Instructors, Postdoctoral Research Associates, and Professorial titles with Clinical, Research, Adjunct, and Visiting modifiers are all considered Other Academics. For more information, or to view the complete list of all Illinois Employee Categories, please click here. The following information and resources are available to Other Academic employees:
- Compensation & Contracts
- SURS Information
- Leaves of Absences
- Changing/Accessing Personal Information
- Tuition Waivers
- Annual Requirements
- Other Resources
Compensation & Contracts
- Viewing Notifications of Appointment (NOA)
The NOA is an electronic document stating the terms of an employee's current and prior contracts with the University.
- Viewing Earnings Statements
An Earnings Statement is generated for each pay event (also known as a Pay CALC) which displays an employee's gross pay, net pay, and all deductions taken from their paycheck.
- Updating Direct Deposit Information
If an employee is enrolled in Direct Deposit, each paycheck is deposited into their checking or savings account automatically.
- Updating W-4 Information
The W-4 is a federal document listing the federal and state tax exemptions you are currently claiming.
- Sign up for electronic W-2 form
Once signed up you may also view current and previous years’ W-2 forms online.
- University Benefits Eligibility
To be eligible for university benefits, an employee must hold a 100% job (or jobs) for 4½ continuous months, or longer. Part-time employees between 51% and 99% must hold a job (or jobs) proportionally longer, in order to be benefits eligible. Employees with a 50% appointment must hold a job (or jobs) for 9 continuous months in order to be benefits-eligible. Other Academics may or may not be benefits-eligible. The following employee groups are not benefit-eligible:
- Employees who are 49% or less
- Non-resident aliens
- Resident aliens who have not met the “substantial presence” test
- Post-doctoral fellows
For information regarding your University benefits like health, dental, vision and life insurance please visit: nessie.uihr.uillinois.edu/cf/benefits/index.cfm.
The University Payroll and Benefits Service Center is located in Room 177 of the Henry Administration Building, which is located at 506 South Wright Street in Urbana.
- Vacation and Sick Leave Eligibility
Employees who are benefits-eligible receive 12 work days of cumulative sick leave per year and 13 additional work days of non-cumulative sick leave per year. Non-benefits-eligible employees only receive the 13 work days of non-cumulative sick leave per year.
Employees who are appointed on the 12-month-service basis also receive 24 work days of vacation per year. However, in many cases, Other Academics are appointed on the 9 month service basis paid over 9 or 12 months, and, as such, are not eligible for vacation accruals.
Employees are also eligible for paid days off for the following reasons: jury duty, funeral leave, parental leave, and University holidays.
- Summary of Benefits by Employment Category
This chart, in Microsoft Excel format, describes various employee benefits by employee group.
- Medical Benefits for Post-doctoral Fellows
- What is SURS?
The State University Retirement System (SURS) manages the retirement program for the State of Illinois’ colleges & universities. Employees who are eligible for SURS contribute 8% of their pay check to SURS and become eligible for a pension after retirement once they reach 5 years of service.
- SURS Eligibility
To be eligible for SURS, an employee must hold a 1% or greater appointment for 4 months or longer. However, a non-resident alien cannot be a member of SURS until he/she meets the “Substantial Presence” criteria, as determined by the Payroll Office.
- SURS Web site
Employees with a SURS-specific question, such as purchasing prior service time, annuity estimates, or SURS disability, should contact SURS or visit their Web site for more information.
Leaves of Absences
NOTE: Vacation, Sick Leave, Floating Holidays, etc are covered in the Benefits section above.
- Other Academics are not eligible for Sabbatical leaves
- Types of Leaves of Absences
The University’s various types of paid and unpaid leaves of absences are listed and described.
Changing/Accessing Personal Information
- Name Changes
An employee’s name in the University’s payroll system must match the name on his/her Social Security Card. Therefore, employees who wish to request a name change must submit their SSN card to their Home Unit for verification. The Home Unit will then submit the name change electronically to AHR.
- Updates to Home/Office address and phone number
Employees may use NESSIE‘s Employment Information Form (EIF) form in order to update your address and phone information in the University’s payroll system. However, other associated agencies will need to know about any change of information as well. Please visit NESSIE’s Address & Phone change page for additional information.
- Changes to Social Security Numbers (SSN)
An employee needing to change his/her Social Security Number should bring his/her SSN card to his/her Home Unit for verification. The Home Unit will then submit the SSN change electronically to AHR.
- Updates to Employee Information Form (EIF)
Each employee's Employee Information Form (EIF) contains a variety of personal information which employees may view or update at any time.
- Updates to Loan Default form
Employees are required to disclose to the University if they have ever been default on a student loan. Employees are also required to complete this form whenever changing from being a student to an academic employee.
- Employee Tuition Waivers
- Child of Employee Tuition Waivers
Eligible employees may receive a tuition waiver for a child who attends the University.
- Statement of Economic Interest
Statement of Economic Interests forms are mandated by the Illinois Governmental Ethics Act (5 ILCS 420) and must be completed annually by employees meeting the stated filing criteria. Employees must complete and submit a “Statement of Economic Interest” form every April.
- Conflict of Interest and Commitment
This Policy implements an Illinois law requiring University faculty members to obtain prior written approval before engaging in remunerated private consulting or research for external persons or organizations. Employees must complete and submit a "Report of Non-University Activity" form every October.
- Annual Ethics Training
Ethics Training is mandatory for all University of Illinois employees, as defined in the State Officials and Employees Ethics Act (5 ILCS 430). This training is normally conducted every November.
- Provost’s Communications
- Faculty/Staff Assistance Program
- Child Care
- All Employee Expo (held annually in October)
- If you wish to receive notification about new Academic job postings, the Office of Academic Human Resources offers a confidential email notification of academic jobs. To subscribe, email firstname.lastname@example.org, leave the subject line blank, type SUB ACJOB-L in the body of the message, and click send. (Available for University of Illinois employees and students)