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UI New Hire

New Employees

Welcome to Illinois!  You have joined a world-class university and we’re glad you are here.  Academic Human Resources hopes that the relationships you build with students and other staff members will make your Illinois experience a long lasting one.

New Employee Orientation

We offer three different programs for new employees. Click to view details:

Academic Orientations

Academic Human Resources offers orientations to new hires and those new to academic jobs on campus.  Topics include where new employees fit into the University organizational structure, Nessie tips, policy overview, and more.  Upcoming dates can be found though the registration site, below.


Frequently Asked Questions

Faculty Welcome (held annually in August)

The Faculty Welcome is held each August at the beginning of the academic year.  Any faculty hired after the start of the previous academic year, or starting with the beginning of the new academic year, are invited to attend.  Please click HERE for additional information about this year's event.

All Employee Expo (held annually in October)

The all Employee expo is open to all employees, but new staff members may find it particularly helpful.  A selection of university and community resources have booths and are available to hand out information or answer any questions about their services.  For more information, and to see a list of the groups participating click here.

If you are a new graduate assistant, please view the Graduate Assistant Orientation Presentation. (PDF)

New Hire Resource Information (PDF)
Key Web sites for new employees (PDF)


The I-9 is the Employment Eligibility Verification form that is required by the Department of Homeland Security’s U.S. Citizenship and Immigration Services.  The I-9 is extremely important in the hiring process and not following the guidelines for completion can delay an employee’s start date. Beginning 7/1/2011, employees are required to use a system called "Tracker" for completing all I-9s, rather than a paper I-9 form.

The I-9 must have section 1 completed and "electronically" signed by the employee before or on the first day of employment.  Section 2 must be completed by the employer within 3 days of employment.  In order for section two to be completed, the employee must present original documentation.  The list of documents that can be presented are listed on page 5 of the I-9 (please do not complete or print the I-9 form itself now that the University is using "Tracker"). Your new unit will give you instructions on how to access Tracker in order to complete section 1.


NESSIE is a Net-driven Employee Self-Service and Information Environment that enables employees to view employment related information, on such topics as benefits, policies, and training and development. Employees may also conduct personnel transactions online via secured self-service applications.

NESSIE is where employees select their benefits coverage, enter their direct deposit information, change their addresses and many other demographic changes.  For a more complete listing, please review Things you can find and do in NESSIE.


Please refer to the Employee Policies section of our Web site. 


For information regarding your University benefits like health, dental, vision and life insurance please visit: nessie.uihr.uillinois.edu/cf/benefits/index.cfm
The University Payroll and Benefits Service Center is located in Room 177 of the Henry Administration Building, which is located at 506 South Wright Street in Urbana.

Also, a summary of benefits (XLS) offered to Faculty, Academic Professionals and Graduate Assistants states the different benefits beyond health insurance and how each group is covered.

For new SURS eligible employees, a chart to help determine which SURS plan is best for you is available.

Benefit Coverage for Postdoctoral Fellows

Postdoctoral fellows, who are not eligible for health insurance benefits through the State of Illinois, will be able to request a standard level of reimbursement for premiums that will be consistent across all departments on the Urbana campus.  The fellow must make their own purchase arrangements for insurance coverage from a carrier they find acceptable.  The fellow will be reimbursed by their department using the reimbursement guidelines


The University Payroll and Benefits Service Center is located in Room 177 of the Henry Administration Building, which is located at 506 South Wright Street.  Payroll's Web site may be able to answer questions that you might have regarding payroll schedules, tax information, etc.

Graduate Assistantship Resources

Graduate Employee’s Organization (GEO) is the bargaining unit that represents administrative graduate assistants and teaching assistants.  The 2009-2012 GEO contract (PDF) provides additional details.

Visiting Academic Professionals

Visiting Academic Professionals are covered under a bargaining agreement.  The VAP contract (PDF) provides additional details.

Employment Information for International Individuals

If you need a social security card, you need to complete the Social Security Card Application (SS-5).   The local Social Security Office is located at 101 South Country Fair Drive in Champaign. They can be reached at (217) 398-5399 or Toll Free at 1-800-772-1213. 

Additional information for international individuals can be found at the International Student and Scholar Services (ISSS) Web page. ISSS’s office is located in room 400 of the Student Services Building which is at 610 East John Street in Champaign. 

Faculty / Staff Assistance Program

Faculty / Staff Assistance Program provides personal, professional, and confidential assistance to all faculty, staff, retirees, and members of their households, who are experiencing difficulties that interfere with their well-being and/or their ability to work.


Information relating to parking permits can be found at Facilities & Services' Parking Department.  Their Web site is www.parking.illinois.edu and their offices are located in Room 201 of the Public Safety Building which is at 1110 West Springfield Avenue in Urbana.  Employee rates are based off of their annual salary.  Therefore, Parking will not issue a permit until an employee’s appointment is in Banner.  Employees will need to stay in contact with their departmental HR representative to know when their appointment is in Banner and when they can request a permit.


The i-card is an employee’s official University identification card.  The faculty/staff i-card gives an employee access to the library and free rides on the Champaign-Urbana Mass Transit District (CU-MTD).  An employee’s appointment must be entered into Banner before a faculty/staff i-card will be issued.  Employees will need to stay in contact with their departmental HR representative to know when their appointment is in Banner and when they can request an i-card.  Information about i-cards and getting an i-card can be found at the i-card Web site.