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Guidelines for Lump Sum Payments for Less than Full-time Academic Employees

What is a Lump Sum?

Lump sum payments are paid for teaching additional courses or for other special projects or assignments after the service is performed. 

Guidelines - These changes were Effective January 2015

There is NO change in an employee’s eligibility to provide additional service that may have previously been paid via lump sum.  The change is only in how that service is compensated.

All pay for service must be able to have hours worked/week associated with the payment for compliance with federal reporting as required by the Patient Protection and Affordable Care Act (PPACA).

Employee Type

Eligible to Receive a
Lump Sum Payment

Academic with a total FTE equal to or greater than 75%

YES

 

Academic with a total FTE LESS than 75%

 

NO

 

 

 

Civil Service (37.5 hr/week) with a total FTE equal to or greater than 80%

YES

 

Civil Service (37.5 hr/week)  with a total FTE LESS than 80%

 

NO

 

 

 

Civil Service (40 hr/week) with a total FTE equal to or greater than 75%

YES

 

Civil Service (40 hr/week) with a total FTE LESS than 75%

 

NO

 

 

 

Graduate Assistants (TA, RA, GA, PGA) with a total FTE equal to or greater than 75% (summer)

YES

 

Graduate Assistants (TA, RA, GA, PGA)with a total FTE LESS than 75%

 

NO

 

 

 

Academic Hourly only

 

NO

Extra Help only

 

NO

Grad Hourly only

 

NO

Undergraduate Hourly

 

NO

 

 

 

0% total  FTE appointees

 

NO

 

 

 

Fellowship appointees

 

NO

 

 

 

Retiree rehires follow rules per above categories

 

 

 

Options for paying for additional service for employees not allowed to be paid via lump sum:

·    Add an appropriate hourly job; employee enters time
·    Add a short term, low FTE job that reflects hours/week

Page revised 3/25/16