Services & Information

• Benefit Chart for Faculty, Academic Professionals, and Staff
  A user-friendly chart describing the benefits available to the different employment categories (Faculty, Academic Professional, Staff). Benefit information is organized by category and includes information about retirement, insurance, worker’s compensation, tuition waivers, leaves, etc.
• Benefits for Retired Faculty and Staff
  A list of the benefits that retired employees will continue to receive after retirement. Includes information about their extended access to certain services at a discounted rate (e.g., access to athletic events, cultural activities, etc.)
• Group Insurance Plan
  Information about the group health, dental, and life insurance plans available to faculty and staff. Includes eligibility and documentation requirements, a description of the optional plans available to employees, insurance options for those on leave, and how to terminate coverage.
• Retired Academic Staff Privileges (Article IX-Sec 9 of Board of Trustees Statutes)
  After a series of approvals, retired academic staff may be eligible to receive privileges such as the ability to offer conferences with graduate students or participate in meetings of their college or school faculties.

• SURS – State University Retirement System – Determining Eligibility for Participation (HR-21 CAM) – (IX-C-40 of CAM)
  Discusses the criteria for determining the eligibility of academic employees’ participation in the State Universities Retirement System (SURS) or social security and in the state insurance program.
• Relocation of Academic Professional Employees (HR-72 CAM)
  A list of the procedures for the relocation of full-time, non-visiting academic professional employees who are released from positions for budgetary or programmatic reasons.
• International Faculty/Staff Employment (HR-27 of CAM)
  (May also be found under Employment of International Faculty/Staff) Information regarding the employment of immigrants and nonimmigrants. Provides a list of nonimmigrants who can be legally employed by the university within the restrictions of the particular visa status. Includes information about obtaining proper visa status before receiving university pay and consulting the International Student and Scholar Services for further questions.
• International Travel (HR-39 of CAM)
  Policy on reviewing all university-sponsored faculty, staff, and student travel plans. Includes information on when travel is not permitted (e.g., travel warning in certain regions), deadlines for submitting travel plans, and travel plan submission requirements. Also includes links promoting travel safety.
• Modified Teaching for Faculty with a New Child (HR-43 CAM)
  Policy in which a tenured or tenure-track faculty member recovering from the effects of pregnancy, childbirth, or related medical conditions can be granted (upon request) a period of modified duties without a reduction in salary. Includes information about the expectation to fulfill other professional responsibilities, the maximum period allowed for these modified duties, and the request and approval process.
• Relocation of Academic Professional Employees (HR-72 CAM)
  A list of the procedures for the relocation of full-time, non-visiting academic professional employees who are released from positions for budgetary or programmatic reasons.
• Sexual Misconduct (HR-79 CAM)
  Information about the university’s Sexual Harassment Policy and the consequences of violating this policy.
• **Shared Benefits (HR-80 CAM
  A description of the shared benefits sick leave policy which allows employees to share accumulated sick leave days with co-workers who have exhausted all of their sick leave days when experiencing a serious illness or injury, or when a disability claim is pending before the State Universities Retirement System (SURS). Includes eligibility information for donating to the pool as well as guidance for applying for sick leave from the pool.
  (Academic employees can contact ihr-dataops@illinois.edu with questions about shared benefits.)
• Reporting Annual Vacation and Sick Leave (HR-11 CAM)
• Policy for Academic Staff Members (HR-81 CAM)
• Shared Benefits (HR-80 CAM)
• Transferring of Sick Leave (HR-83 CAM)
  Information about how to transfer sick leave and vacation credit when switching from an academic to civil service position or from a civil service to an academic position.
• Vacation Reporting (HR-11 CAM)
• Vacation Credit, Transferring (HR-83 CAM)

Employee Referral Incentive Program 
A program to offer a referral incentive of $600 for all eligible staff positions designated “hard-to fill” and high demand.

Faculty Review (Communication #21 from Provost Communications)
Policy on how every tenured or tenure-track faculty member must be reviewed annually by his or her department through a process consistent with campus guidelines. The document provides guidelines for establishing faculty reviews, required review elements, exemptions from annual review, grievance procedures, and provides institutional resources.

Performance Reviews
Includes information related to performance reviews for academic employees.

• Communication #21: Annual Faculty Review
• Communication #22: Annual Review of Academic Professional Employees
• Communication #23: Appointment and Review of Faculty Members With Budgeted Joint Appointments
• Communication #24: Five Year Review of Administrators

Talent Attraction Policies 
The University offers an Employee Referral Program and New Hire Sign-on Incentives to enhance our recruitment efforts.

• Employee Referral Program
• New Hire Sign-On Incentives

• Employment of International Faculty/Staff
  Information regarding the employment of immigrants and nonimmigrants. Provides a list of nonimmigrants who can be legally employed by the university within the restrictions of the particular visa status. Includes information about obtaining proper visa status before receiving university pay and consulting the International Student and Scholar Services for further questions.
• English Proficiency
  Guidelines for employing non-native English speaking faculty and graduate students. Includes attachments on the Policy Statement Regarding the Employment of Non-Native English Speaking Faculty Members and the required Certification of Oral English Proficiency.
• Exchange Professors (Article XIII: Section 1 of Board of Trustees Statutes)
  Policy description in which a professor, assistant professor, or associate professor, upon recommendation and with appropriate approval, may exchange positions with a professor of equal rank at another university.
• New Hire Sign-On Bonus
  A discretionary program to offer a sign-on incentive payment.
• Offering Academic Positions (Communication # 2 of Provost Communications)
  Policy document which includes information about the necessary approvals needed before offering academic positions and appointments to faculty, Academic Professionals, and Executive Officers.
• Research Safety (Division of)
  Information about accident response, safety programs, training, and waste management.
• Service in Excess of 100% (PDF) https://humanresources.illinois.edu/assets/docs/IHR/Guidelines-for-Service-in-Excess-of-100percent.pdf
  Provides information about exceptions to the rule in which full-time employees are not permitted to receive compensation for services in excess of a normal schedule. The link provides guidelines for seeking exceptions as well as processing guidelines and forms.
• Supplemental 403 (b) Retirement Plan Information (Sec 18.3 of OBFS Financial Policies and Procedures Page)
  An overview of the university’s Tax Deferred Retirement Plan. Includes eligibility requirements, investment options, and links to other relevant resources/websites.
• System Human Resources Services
  This website is a self-service tool for university employees to view employment related information about their benefits, university policies, life events, compensation and tax information, and information about training and development opportunities.
• Verification of University of Illinois Urbana-Champaign Employment 
• Vice Chancellor for Research and Innovation

• Annual Vacation and Sick Leave Reporting

• Business and Financial Policies and Procedures Manual
  Contains business and financial policies that apply to the university. Includes information about payroll, purchasing, accounts payable, cash handling, investments, etc.

• Campus Administrative Manual
  Policy manual for UIUC. The Campus Administrative Manual (CAM) includes policies, procedures, forms, and guidelines for university employees.

• Care and Use of Animals in Research and Teaching
  The University of Illinois at Urbana-Champaign provides high quality care and promotes the health and wellbeing of animals used in research and teaching.

• Chemical Waste Management Guide
  Information regarding Chemical Hygiene Plans, the Hazard Communication Program, and the appropriate disposal of chemicals on campus.

• Dates/Deadlines (Provost Communications)
  (May also be found under Provost’s Dates/Deadlines)
  Includes a list of the Provost’s dates and deadlines for nonreappointment notification, promotion and tenure, and leaves of absence

• Discrimination and Harassment
  University complaint and grievance procedures provide employees and students with the means for the resolution of complaints that allege a violation of this statement. Inquiries or complaints may be addressed to the Office for Access and Equity.

• General Rules, U of I (Board of Trustees General Rules)
  General rules concerning the organization and procedures of the university, including business organization and policies, intellectual property, employment policies, and university property.

• Gifts and Sponsored Activities (Article XII: Section 2 of Board of Trustees Statutes)
  Policy on how outside research support (for contracts or grants) must be handled. Information about accepting such contracts or grants and how funding must meet certain requirements.

• Graduate College Handbook of Policy and Requirements for Students, Faculty, and Staff
  Academic resources for graduate students which includes information about transferring credit, academic standing, the grading system, graduate degree requirements, academic conflict, and discrimination policies.

• Guidelines and Procedures for Academic Appointments

• Holidays (Article IV: Sec 1 (c) of Board of Trustees General (May also be found under Vacations))
  Description of the permissible vacation periods for the different employment categories (academic yearly schedule, 12 month, summer session) and a list of the university recognized holidays.

• Human Subjects in Research
  The Institutional Review Board’s policy page for the protection of human subjects in research. Includes a list of the training requirements for the researcher, a handbook on ethical principles, informed consent forms, and information about using care when working with special subjects (children, prisoners, pregnant women, etc.).

• Information Technology Policy
  Information containing the appropriate use of computers and network systems; copyright compliance statements; a list of authorized Technology Services users; and software piracy, internet publishing, and information security policies.

• Integrity in Research and Publication
  Academic integrity is the key to a successful university in all its aspects of learning, teaching, research, and service. Faculty, staff, and students of the University of Illinois ensure integrity and high quality in their research and publications by strict adherence to professional standards.

• Leaves of Absence (Faculty) (IX: Section 7 of Board of Trustees Statutes)
  Policy in which certain faculty members (professor, associate professor, assistant professor) who have served the university for specific periods on a full-time appointment may be eligible to apply for and granted a sabbatical leave of absence with pay for the purpose of study, research, or other pursuit.

• Leaves of Absence Without Pay (Communication #20 of Provost Communications)
  Policy document description of when a one-semester or one-year leave of absence without pay may be justified. Discusses the multiple approval process required as well as the procedures for employees and supervisors to follow.

• Multiyear Contracts for Eligible Academic Staff (Communication #17 of Provost Communications)
  University Policy in which the Board of Trustees authorizes limited use of multi-year employment contracts in order to help recruit and retain the best non-tenured teaching, research, and clinical positions. This document provides guidance to campus administrators in creating such multi-year appointments.
• New Hire Sign-On Bonus 
  A discretionary program to offer a sign-on incentive payment.
• Positive Time Reporting Policy
• Protection of Minors Policy
• Provost Communications
  An index of the Provost’s Communications. Communications are designed to assist supervisors in recruiting, evaluating, and retaining academic personnel of the highest quality. Communications include planning and budgeting, promotion and tenure, retirement, resignation, and termination information, as well as leave and annual review policies.
• Reasonable Accommodations Under the Americans with Disability Act (ADA) (HR-67 CAM) (May also be found under Accommodation Under the (ADA) American with Disability Act)
  • Research Safety (Division of)
    Information about accident response, safety programs, training, and waste management.
  • Review of Academic Professionals (Annual) (Communication #22 of Provost Communications)
    The university requires an annual review of academic professionals. This policy document provides an overview, guidelines, assistance information, and sample review documents for this review process.
  • Sabbatical Leave (Communication #19 of Provost Communications)
    Includes an overview of what constitutes a sabbatical leave, application deadlines, reimbursement information, and the application process. Also provides revisions to the policy.
  • Severe Sanctions Other than Dismissal for Cause (for Faculty) (Article IX: Section 6 of Board of Trustees Statutes)
    A list of the campus procedures to determine whether severe sanctions other than dismissal for cause may be imposed.

• Background Check University Policy and Campus Resources
• Civil Service Staff Policies and Rules
• Conflicts of Commitment and Interest
  Provides definitions and examples of conflicts of commitment and interest, an explanation of governing principles, and the steps staff members are required to take when reporting such activities.
• Dismissal of Academic Staff with Multi-Year Appointments (Article IX: Section 12 of Board of Trustees Statutes)
  Policy in which a staff member may be dismissed for cause prior to the conclusion of their multi-year appointment. Document includes procedures for notifying the staff member, a list of the adequate causes for dismissal, and information about the right of the individual to request a hearing before the campus provost or the provost’s designee.
• Employment of Relatives
  Policy on how employment of relatives is permissible. Describes the responsibility of each unit/department/college to review situations involving the employment of relatives, how to resolve potential conflicts, and the review and approval process for employing relatives.
• Ethics Compliance
  Ethics Training is mandatory for all University of Illinois employees, as defined in the State Officials and Employees Ethics Act. Labor & Employee Relations Questions related to Ethics Compliance should be directed to:
  Email IHR-LER@illinois.edu or call 217-333-3105
• Non-reappointment for Academic Professionals and Staff (Communication #11 Provost Communications)
  Policy on notices of nonreappointment for Academic Professionals, non-visiting AP staff, and other non-faculty Academic Staff members. Policy information includes the termination of full-time, non visiting AP Staff, supervisor guidelines for terminating APs, and the length of notice requirement for non-reappointment.
• Non-reappointment for Nontenured Faculty Members (Communication #10 of Provost Communications)
  Provides the general rules for issuing non-reappointment notices to faculty members who have different provisions based on the faculty member’s status and years of service. Information includes a calendar of events of notification deadlines, when departments should provide the written notice to the faculty member, and when units must send a list of the faculty members not being reappointed to the Board of Trustees.
• Separation Agreement
  Guideline information for such agreements includes separation dates, salary increases, payment procedures, post-retirement employment, and a list of the necessary approvals needed.
• Severe Sanctions Other than Dismissal for Cause (for Faculty) (Article IX: Section 6 of Board of Trustees Statutes)
  A list of the campus procedures to determine whether severe sanctions other than dismissal for cause may be imposed.
• Terms of Employment for Academic Staff (Article IV: Sec 1 of Board of Trustees General Rules)
  Outlines the different terms of employment for academic yearly, 12 month, and summer session appointments. Information includes how compensation is determined, a description of the different vacation periods, and bereavement leave for each employment group.
• Work-Related Travel
  (May also be found under Travel (Employee Business))

• Annual Vacation and Sick Leave Reporting
• Bereavement Leave
  Upon request, an academic staff member may be granted leave of up to three work days due to the death of a member of his or her immediate family and one work day due to the death of a relative outside the immediate family without loss of salary. Under special circumstances, leave beyond these amounts may be approved.
• Educational Leave (Communication #20 of Provost Communications)
  Provides the university’s definition of an educational and personal leave. Includes criteria information for what constitutes such a leave and a list of which employees are eligible/ineligible for this benefit.
• FMLA Policy and Application
  Describes university employees’ rights and responsibilities under the Family and Medical Leave Act. Information includes employee eligibility, application procedures, a list of the required medical documents, COBRA coverage, and the option of using paid/unpaid leave.
• Jury Duty Leave
• Leaves of Absence (Faculty) (IX: Section 7 of Board of Trustees Statutes)
  Policy in which certain faculty members (professor, associate professor, assistant professor) who have served the university for specific periods on a full-time appointment may be eligible to apply for and granted a sabbatical leave of absence with pay for the purpose of study, research, or other pursuit.
• Parental Leave
• Sabbatical Leave (Communication #19 of Provost Communications)
  Includes an overview of what constitutes a sabbatical leave, application deadlines, reimbursement information, and the application process. Also provides revisions to the policy.

• Positive Time Reporting Policy [ Need to create PDF from link]
• Service in Excess of 100%

• Reemployment of Retired Academic and Staff Employees Guidelines
  The updated university policy regarding the reemployment of retired academic and civil service staff members. This policy has been revised to mirror the SURS policy.
• Reemployment of Retired Academic and Staff Employees Policy
• Retired Academic Staff Privileges (Article IX-Sec 9 of Board of Trustees Statutes) After a series of approvals, retired academic staff may be eligible to receive privileges such as the ability to offer conferences with graduate students or participate in meetings of their college or school faculties.
  • Retired Academic Staff Privileges (Article IX-Sec 9 of Board of Trustees Statutes)
    After a series of approvals, retired academic staff may be eligible to receive privileges such as the ability to offer conferences with graduate students or participate in meetings of their college or school faculties.
  • Retired Faculty and Staff Institutional Benefits
  • System HR Services Leave Page
    Includes a list of the paid (vacation, parental, disability, etc.) and unpaid (military, pregnancy, etc.) leave policies and other protected absences (voting, volunteer emergency worker job protection, etc.)